The Art of Prioritization: How to Determine What to Do First and What to Do Later

When determining the order of tasks or actions, there are various approaches you can consider. Here are four common approaches along with examples:


Urgency and Importance Matrix:
Use the Eisenhower Matrix, which categorizes tasks based on their urgency and importance. Tasks are divided into four quadrants:

a. Urgent and important: These tasks should be done first. For example, submitting a time-sensitive report.

b. Important but not urgent: These tasks should be scheduled and done later. For example, developing a long-term strategic plan.

c. Urgent but not important: Delegate or automate these tasks if possible. For example, responding to routine emails.

d. Not urgent and not important: These tasks can be eliminated or postponed indefinitely. For example, attending non-critical meetings.



Dependency and Sequence:
Identify tasks that have dependencies on others. Some tasks can only be started or completed after specific prerequisites are met. Define the logical sequence and prioritize accordingly. For example, building a website requires designing the layout before coding it.

Impact and Resource Utilization:
Consider the potential impact of each task and the resources required to complete it. Prioritize tasks that have a significant impact on the desired outcome while effectively utilizing available resources. For example, if you have limited budget resources, focus on low-cost marketing strategies before considering expensive advertising campaigns.



Time Sensitivity:
Evaluate the time-sensitivity of each task and prioritize accordingly. Tasks with impending deadlines or those that contribute to time-sensitive goals should be addressed first. For example, if you have an event tomorrow, organizing the logistics and finalizing arrangements should take precedence over long-term planning for future events.



Remember that the most suitable approach may vary based on the specific context and priorities of your situation. It can also be beneficial to combine these approaches or adapt them as needed to create a comprehensive prioritization strategy.


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John Masud Parvez, Top International Coach and Business Expert 
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